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Treasurer Information

*We would like to be "green" whenever possible. Please submit requests electronicially!
*The treasurer has a mail folder in the HSA file cabinet located in the Main Office of Concord.
*Our HSA is a non-profit organization and is tax exempt.


Working with your Committee
*Review information from previous years to see how money was spent and what resources were utilized.
*Review current HSA budget and confirm with the board liaison what money is available this year.

Petty Cash Request
*Please complete and e-mail form one week prior to the event.
*Petty cash may not be used to purchase items for an event or for reimbursements.
*With your petty cash, I will include a receipt, and a form for returning your deposit.
*Please do not hold onto cash. All money should be returned after every event.

Petty Cash Request Form (PDF version Petty Cash PDF)

Expenses / Reimbursements
*Please complete the expense form and email it with a scanned copy or picture of invoices.
*For large events, submit expenses as they accrue.
*Payments should be made directly to vendors whenever possible.
*If you must spend your own money, use expense form to be reimbursed. Checks will be mailed directly to your home.

Expense Reimbursement Request (PDF version Expense reimbursement PDF)

Income Cash & Check Deposits
*Please complete the deposit form.
*Please place the form and money in an envelope marked with the name of the event and hand to an office member to be locked in the school safe.
*As money is received, please make a detailed record (Last name, check number or cash amount) and include a printout in the event file.
*Be sure checks are signed and made payable to CES HSA.
*Ideally, when counting money two committee members should be present to verify the money received.

Income Cash & Check Deposits (PDF version Income Cash & Checks Deposits PDF)
*E-mail Jennifer a copy of your registration form two weeks before sign-ups open.

Thank you for volunteering! Please let me know if you have any questions!

Jennifer Tront

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